AGENDA
REGULAR MEETING
GLYNN COUNTY BOARD OF COMMISSIONERS
HISTORIC GLYNN COUNTY COURTHOUSE
701 G STREET, 2ND FLOOR, COMMISSIONERS MEETING CHAMBERS
THURSDAY, APRIL 18, 2024 AT 6:00 PM
INVOCATION AND PLEDGE
COMMISSION PRESENTATIONS AND ANNOUNCEMENTS
1. Present a Proclamation recognizing April 21-27, 2024, as Glynn County Crime Victims' Rights Week.
2. Present a Proclamation recognizing April 21, 2024, as American Legion Day in Glynn County.
CONSENT AGENDA - General Business
3. Approve the minutes of the regular meeting held April 4, 2024, subject to any necessary corrections.
(R. Vakulich)
4. Exercise the fourth year renewal option for Jones Maintenance Company for tree trimming and removal services.
(D. Smith)
5. FP-24-5- Grace Crossing at Carriage Gate, Phase 2B Subdivision Final Plat: Approve the final plat for the subdivision of an approximately 29-acre tract into 30 lots to be named Grace Crossing at Carriage Gate, Phase 2B Subdivision Final Plat. Property is located at 1, 10, 11, 12, and 14 Kadie Anna Lane (parcel number 03-27421) and zoned Planned Development District (PD)(GC-2003-31). Solid Rock Holdings, LLC, owner.
(S. Leif)
6. Approve a Memorandum of Understanding with Brunswick Job Corps Center to establish a work-based learning program with Glynn County Board of Commissioners.
(J. Hagen )
GENERAL BUSINESS
7. Approve contract terms, conditions and schedules to enter into an agreement with Paycom for a new Human Resources and Payroll Information System, utilizing an Information Technology procurement exemption, with an initial investment of $40,180.20 funded by ARPA and an approximate ongoing annual cost of $353,000 with funding to be provided by the Finance Department operating budget and a reduction of approximately $290,000 annually from the Information Technology & HR budgets for an overall net increase in annual cost of approximately $63,000.
(T. Munson)
8. Award a contract to Thomas and Hutton for Project Management Services for the Saint Simons Island Gateway and Torras Causeway Traffic Improvements Project and the Demere Road Improvements and Drainage Project in an amount of $1,447,600 with funding to be provided by SPLOST 2022 fund.
(S. Leif)
CONSENT AGENDA - Finance Committee
10. Accept the distribution from ACCG - Group Self-Insurance Workers' Compensation Fund (ACCG-GSIWCF) Board of Trustees in the amount of $11,865 and amend the FY24 Workers' Compensation Claims Revenue and Expense budget in said amount.
(D. Pollock) (FC Vote: 3-0)
11. Accept the FEMA-4738-DR-GA Hurricane Idalia Post Disaster Recipient – Sub recipient Agreement and authorize replenishment of the General Fund Committed Fund Balance to Revenue Stabilization Fund as reimbursements are received.
(M. Hardin) (FC Vote: 3-0)
12. De-obligate the remaining balance of $72,558.05 from the 2018 OneGeorgia Grant as the public area of the Johnson Revetment project has been completed and authorize the Chairman to sign all necessary documents.
(M. Hardin) (FC Vote: 3-0)
13. Approve the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, March 14, 2024 meeting, with clarification that this does not approve a tax refund.
(R. Glisson) (FC Vote: 3-0)
14. Approve the FY25 Memorandum of Understanding with Special Olympics of Coastal Georgia for an annual appropriation of $15,000 with funding to be provided by the FY25 General Fund Budget.
(J. Dunnagan) (FC Vote: 3-0)
15. Approve the FY25 DFACS Agreement in the amount of $68,500 with funding to be provided by the FY25 General Fund Budget.
(J. Dunnagan) (FC Vote: 3-0)
16. Approve the FY25 Circuit Public Defender Contract in the amount of $758,518.62 with funding to be provided by the FY25 General Fund Budget.
(J. Dunnagan) (FC Vote: 3-0)
17. Approve the FY25 contract with the Coastal Georgia Community Action Authority, Inc. in the amount of $22,500 with funding to be provided by the FY25 General Fund Budget.
(J. Dunnagan) (FC Vote: 3-0)
18. Approve the memorandum of understanding between the Glynn County Board of Education and Glynn County Georgia regarding the staging of county personnel during a state of emergency response and recovery.
(A. Leanza) (FC Vote: 3-0)
19. Adopt the Glynn County Emergency Management & Homeland Security Agency Volunteer Policy to bolster and support agency personnel in their functions during preplanned deployments and emergency events.
(A. Leanza) (FC Vote: 3-0)
20. Approve the terms and conditions and authorize the issuance of a Purchase Order to Clear Channel Billboard Services, utilizing a single source exemption, for the Glynn County Police Departments Recruitment Campaign with funding to be provided by the Police Fund Operating Budget.
(S. Ebner) (FC Vote: 3-0)
21. Approve the 2024 CLEAR ProFlex Software Agreement for the Glynn County Criminal Investigation Division with funding to be provided by the Police Fund operating budget.
(S. Ebner) (FC Vote: 3-0)
22. Authorize the issuance of a Contract to Certified Electric for the Harold Pate Chiller Replacement Phase II Project in the amount of $88,762 with $83,381 in funding to be provided by the Capital Projects Fund and $5,345 to be provided by the Capital Projects Fund undesignated fund balance.
(R. Talbert) (FC Vote: 3-0)
23. Authorize the issuance of a second option year extension to Golden Isles Business Solutions for the Glynn County Copier Maintenance and Services contract in the amount of $60,018.72 with funding to be provided by the FY25 County Department Operating Budgets.
(R. Talbert) (FC Vote: 3-0)
24. Approve the fourth-year renewal option for tree maintenance and removal services with Jones Maintenance Company with funding to be provided by the FY25 Public Works Operating Budget.
(D. Smith) (FC Vote: 3-0)
25. Approve the second-year renewal option for Debris Removal and Disposal Services with Ceres Environmental Services, Inc.
(D. Smith) (FC Vote: 3-0)
26. Approve a contract for services to Altamaha Building Systems, Inc, DSW Homes, LLC, and 9 Oaks & Co. for the Emergency Home Repair Project Phase III with Funding to be provided by the Glynn County Federal American Rescue Plan Act (ARPA) allocations.
(M. Hardin) (FC Vote: 3-0)
27. Approve agreement with LiveOak Fiber for installation and service of a 5 Gigabit Internet Circuit at the W. Harold Pate Building with funding provided by Information Technology Communications Budget.
(D. West) (FC Vote: 3-0)
28. Approve the agreement with Captain's Cove Property Owners Association, Inc. to accept 11 street lights into the Glynn County Street Light Program.
(D. Smith) (FC Vote: 3-0)
29. Award a contract to GCU, LLC DBA Gulf Coast Underground, LLC for the Glynn County Storm Sewer Pipe Jet / Vac Cleaning On-Call Services Contract with funding to be provided by the FY24 and FY25 Public Works Operating Budget.
(D. Smith) (FC Vote: 3-0)
30. Authorize the issuance of a second-year option extension to Republic Services of Georgia for Solid Waste Collection Services with funding to be provided by the FY25 Solid Waste Fund.
(R. Talbert) (FC Vote: 3-0)
31. Approve an agreement and authorize the issuance of a purchase order to Interpersonal Frequency, utilizing a professional services exemption, for the redesign, implementation and service of the County website in the amount of $189,000 with funding to be provided by American Rescue Plan Act (ARPA) funds for the installation and $77,900 to be provided by the Information Technology Operating Budget.
(D. West) (FC Vote: 3-0)
32. Deny a request from Andrea L. Caputo to refund penalties and interest paid on property taxes for 2023 in the amount of $50.26 for #04-04221 located at 405 Ashantilly Avenue, St. Simons Island, GA 31522.
(J. Chapman) (FC Vote: 3-0)
33. Deny a request from Marsh’s Edge LLC (on behalf of NHI-REIT of Seaside LLC) to refund penalties and interest paid on property taxes for 2022 in the amount of $7,463.51 for #04-11627 located at 136 Marshes Edge Lane #103, St. Simons Island, GA 31522.
(J. Chapman) (FC Vote: 3-0)
34. Deny a request from Mary Osterloh to refund penalties and interest paid on property taxes for 2023 in the amount of $526.83 for #05-01199 located at 10 Dune Avenue #1342, Sea Island, GA 31561.
(J. Chapman) (FC Vote: 3-0)
35. Deny a request from Jacob Edward Erwin to refund of penalties and interest paid on property taxes for 2022 and 2023 in the amount of $2,278.88 for #04-04598 located at 611 May Joe Street, St. Simons Island, GA 31522.
(J. Chapman) (FC Vote: 3-0)
36. Deny a request from Matthew M. Caine to refund penalties and interest paid on property taxes for 2023 in the amount of $243.65 for #04-13078 located at 37 Hatton Lane, St. Simons Island, GA 31522.
(J. Chapman) (FC Vote: 3-0)
37. Deny a request from Joseph S. Young and Judith A. Young to refund penalties and interest paid on property taxes for 2023 in the amount of $364.34 for #04-08598 located at 305 Carnoustie, St. Simons Island, GA 31522.
(J. Chapman) (FC Vote: 3-0)
38. Deny a request from Reedy Creek Properties Ltd. to refund interest paid on property taxes for 2023 in the amount of $228.60 for #04-13418 located at 800 Ocean Blvd. #206, St. Simons Island, GA 31522.
(J. Chapman) (FC Vote: 3-0)
39. Deny a request from Lynn M. Patrick to refund penalties and interest paid on property taxes for 2023 in the amount of $339.48 for #04-08044 & #04-08048 located at 409 Butler Avenue & 411 Butler Avenue, St. Simons Island, GA 31522.
(J. Chapman) (FC Vote: 3-0)
PUBLIC HEARING - ALCOHOLIC BEVERAGE LICENSE
Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.